Administrative Officer (Fixed-term contract - 24 months)

Luxembourg (Luxembourg)
Student / Recent Graduate
Pictet (Europe) S.A.

The Job

Company description: Pictet is an investment-led service company, offering wealth management, asset management and related services. We are a partnership of seven owner managers and our principles of succession and transmission of ownership have remained unchanged since foundation in 1805. Our purpose is to build responsible partnerships with our clients, communities, and the companies in which we invest, in order to safeguard and transmit wealth, of all kinds, in the service of the real economy. With more than CHF 576 billion in assets under management or custody at 31 December 2019, Pictet is today one of the leading Europe-based independent wealth and asset managers. Headquartered in Geneva, Switzerland and founded there, Pictet today employs more than 4,200 people. It has 28 offices in: Amsterdam, Barcelona, Basel, Brussels, Dubai, Frankfurt, Geneva, Hong Kong, Lausanne, London, Luxembourg, Madrid, Milan, Monaco, Montreal, Munich, Nassau, Osaka, Paris, Rome, Singapore, Stuttgart, Taipei, Tel Aviv, Tokyo, Turin, Verona and Zurich. Job description: Your team   The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented in 30 offices in financial centres worldwide, currently employing over 5200 people. Pictet has been present in Luxembourg since 1989 where it employs over 700 people. The Information Delivery team comprises a unit head, a data management expert and data management officers. As part of this team you will be responsible for archiving, mass sending, production of reporting and printing as well as various other mail-related tasks. You will have numerous interactions with different departments in the Bank (including Legal and Client Register), and also unilaterally with clients through regulatory and extraordinary communications (daily and monthly advices, mailings, extraordinary correspondence, other post, etc.), as well as various documents produced for the Front Office. Thoroughness and an exemplary commitment to in-house and external clients are therefore essential.   Your role   • Preparing, checking and producing mass mailings (automatic or manual). • Receiving, sorting and digitalizing incoming mail. • Managing digital archiving (scanning, indexing, checking and/or physical archiving documents) • Administering our archiving tools (checking post-import documents and dealing with import errors, monitoring and exporting production results…) • Printing and (automatically) enveloping standard reporting (daily and monthly), fiscal reporting, mass mailings and other documents requested. • Preparing physical archive folders for sending to our archiving service provider. • Support of the Front teams (generating of various reports, managing of various requests…). • Centralizing and sending out mail.   Your profile   • Two years' experience in an archiving function. • Training and/or certification in the field of archiving or similar. • Very good level of French and English required; Italian, German or Spanish would be considered as an asset. • Good knowledge of current IT applications and the Office package (Word, Excel and PowerPoint). • Good knowledge of the JIRA tool is a plus. • Skilled at organizing and planning. • Respect of deadlines. • A team player able to work efficiently with others. • Keen sense of discretion and confidentiality. Note   We will not accept any CVs from agencies. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description. Flexible and modern ways of working As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualised part-time leave and extended parental leave.    Diversity & Inclusion Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace. Education level: Bachelor's Degree Work experience: 2-3 years Start contract date: 19-01-23
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Pictet (Europe) S.A.